6 Step to Start a New School in India?

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The private school venture, both in terms of establishment and gaining investment returns, highly depends on the policies formulated by Ministry of Human Resource Development and states’ education department. School establishment and recognition laws in India are made by both the states and the center and certain facets may change from one state to another.

The process of opening a private school is pretty direct but it involves several steps and components which demand time and dedicated resources. A set of principles must be followed to set up a new school successfully.

The guidelines for starting a private school in India are explained as under —

1. Decide the type of the school you want to start

The school can be a Playschool, Pre- Primary, Primary, Secondary or K-12. At this point, one has to decide how many grades would there be in the beginning. School promoters can decide to start the school with a small number of grades with a vision of increasing the number with time or they may plan to launch the school with both lower and higher grades.

A primary school will not be affiliated to any board of education. It should have the recognition from the State/UT department of education. After the primary school starts running class V, it can apply for approval for Middle Class Syllabus form Central Board of Secondary Education (CBSE) and start class VI to VIII. School promoters can also choose to start an International Baccalaureate (IB) School or ICSE school. In every case the school has to be started first and then attempts for affiliating it to any given board has to be made.

In case the school promoter starts a school till class VIII or higher, he/she has to get affiliation from the state board. A state board school can eventually apply for secondary and/or senior secondary affiliation from CBSE, CISCE, IB or IGCSE.

2. Associate the school with a Trust or Society or Section 8 company

To start a private school, association with either a trust or society or a section 8 company is a must. It can be a pre-existing trust or society or can be a newly formed one.   A trust or society operating a school in states of India must be registered under the state’s Trust Act or Indian Societies Registration Act 1860. The trust or society thus established is not -for -profit organization. If a company is sponsoring the new school, it should be registered under section 8 of the Companies Act 2013.

The trust or a society has to have a minimum of three members to get registered. The said trust or society must comprise of a ‘School Governing Board’ with three officially declared members namely the President, Secretary, and Chairman. The board additionally has two or three other members. It is preferable for these members to have educational or social work credentials.

The school board must acquire a ‘Memorandum of Association’ from the educational trust.

3. Acquiring land or appropriating a Land for Establishing School

Land for establishing a school can be purchased or leased. If the school promoters already possess a land, they must get it approved for educational use by municipal and the education department of the concerned state. The minimum size of land required depends upon the type of school, the location i.e. rural, urban and its location relative to the city limit. Also, different boards have their own minimum land area requirements.

Before proceeding to procure land for the school the need of a new school in the given area must be recognized by the Department of Education (DOE) of the state. For this, the department issues an ‘Essentiality Certificate (EC)’. The certificate establishes that the new school is indeed essential for the area for which it is proposed and is not superfluous. This certificate is, in effect, the NOC for the school building construction. Municipal authority’s certification is also required. Other considerations include the environment that would host the school and availability of amenities that makes it fit for children like drinking water etc. After obtaining the EC construction must begin within 3 years or it expires. As education industry is characterized by its non –profit facet, the land being bought for the school building construction can be obtained from an agency at highly subsidized rates after a letter of sponsorship is acquired from the municipal authority.

4. School Master Plan and School Architecture

School building plan must be approved by the state board and if the plan is to gain national board affiliation, respective bye-laws must be kept in mind. The specifications pertaining to the school architecture include the number of classrooms, library, offices, assembly hall, labs, facilities, auditorium and area of the playground/play area, for CBSE and ICSE schools the minimum land area is specified.

The blueprint of the school building facade and interior must be complete when the application for the state board affiliation is made.

5. Defining Mission and Vision of the School

There must be a clearly defined and drafted institutional mission and vision. The guiding principles and philosophy of the new school are outlined in the vision and mission statement clarifying the relevance of the school in terms of community wherefrom the students are drawn. The educational outcomes envisioned by the school and the curriculum orientation must be clearly delineated along with the method of assessment of the scholastic development of the students and school’s effectiveness. It is customary to define the social goals of the private school as an enterprise in the educational sector is seen in terms of its social dimensions.

6. Applying for Recognition and Affiliation

It is mandatory for a new school to have State Board recognition/affiliation. State board affiliation is granted if the NOC to use the land for the educational purpose, school infrastructure, amenities for children and staff as recommended are in place.  After the school is operational an application for provisional affiliation can be made to CBSE. In case an ICSE affiliation is desired, the time passed after school establishment and state recognition is more. The process of applying for affiliation must be according to the bye-laws of the board to which the application is to be made. A list of licenses and approvals that are to be annexed with the application can be obtained from the board’s website.  Initially, provisional affiliation is granted after an inspection by the inspection committee of the board visits the school and makes recommendations. In case any deficiency is found in the school, time is granted to remedy that. In case the affiliation is not granted, a reapplication has to be made after a year or more, depending on the board.

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